Town of Schererville Police Department Now Hiring Records Clerk/Secretary

Town Of Schererville

Position Description

Class Title: Records Clerk/Secretary                     Grade Number:

Department: Police                                    &nb​sp;                        &nb​sp;               Location:Police Dept.

Division: Public Safety

Date: 10/22/2024

General Purpose

Performs a variety of clerical work, processes and files arrest reports. Data Entry on parking and traffic tickets, receives payments for reports and provides information to other department employees and the public.

SUPERVISION RECEIVED

Works under the general supervision of the Records Manager.

SUPERVISION EXERCISED

None.

ESSENTIAL DUTIES AND RESPONSIBLITIES

Types written or dictated correspondence, reports, forms, tables, and graphs using a computer.

Answers incoming telephone calls, determines the nature of the calls, provides information, when able, directs the calls to the appropriate individuals and records messages.

Updates Data on a regular basis, and maintains departmental filing system. Assembles and processes data from reports, reviews data for accuracy, files /scans report as directed and retrieves, when necessary.

Copies a wide variety of documents on a copying machine.

Meets and greets visitors. Responds to request for information and reports from law enforcement personnel and the public.

Receives payment and provides receipts for accident reports, VIN checks, Tow releases and other required fees.

Inventories supplies of department forms and office supplies, to facilitate control in ordering.

Operates office machines as required and Certifies in IDACS – Indiana data and communication system to enter warrants for Schererville Town Court.

EDUCATION AND EXPERIENCE:

1. Graduation from a high school or GED Equivalent with specialized course work in general office practices such as typing, filing, accounting and booking, and/or (B) two (2) years of increasing responsible related experience, or any equivalent combination of related education and experience.

NECCSSARY KNOWLEDGE, SKILLS AND ABILITITES:

1.  Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures; some knowledge of accounting principles and practices
2. . Skill in operation of listed tools and equipment.
3.  Ability to perform cashier duties accurately; ability to effectively and professionally meet and deal with public; ability to communicate effectively, verbally, and in writing; ability to handle stressful situations.
4.  Able to complete certification in the Indiana IDACS /NCIC Data system and follow CJIS rules that apply.

TOOLS AND EQUIPMENT USED:

  Phone switchboard; mainframe computer terminal; personal computer including word processing software; program software, copy machine; fax, copier, scanners, calculator.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by and employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

WORK ENVIRONMENT:

The work environment characteristics described here are a representative of those and employee encounters while performing the essential functions of this job.

Applicants can apply online at www.schererville.org/job-application or visit the Schererville Town Hall and ask for an application.

Please call 219-322-5000 with questions.